Principle Purpose
Information submitted to the Defense Logistics Agency (DLA), including user created profiles, resumes, form questions, or other applicable means, will be used to evaluate education, work skills, citizenship, applicable military service, and other factors to determine qualifications and whether particular laws must be applied in deciding who may be employed by the federal government. When such information is provided directly to the agency or by a third party from which you authorize, to attend career, employment, hiring , or similar events, DLA will use the information you provide to create an individual profile for career services or employment consideration. For a profile created by DLA, you will reserve the right to opt out of communications and considerations upon creation and anytime thereafter. The Office of Personnel Management is authorized to rate applicants for federal jobs under sections 1302, 3301, and 3304 of title 5 of the U.S. Code. Section 1104 of title 5 allows the Office of Personnel Management to authorize other federal agencies to rate applicants for federal jobs.
Routine Uses
The information that is collected may be released to the following:
1. To refer applicants, including current and former federal employees to DLA for consideration for employment;
2. To any source from which additional information is requested (to the extent necessary to identify the individual, inform the source of the purposes of the request, and to identify the type of information requested), when necessary to obtain information relevant to an agency decision concerning hiring an employee;
3. To a congressional office from the record of an individual in response to an inquiry from that congressional office made at the request of that individual;
4. To a federal agency, a court, or a party in litigation before a court or in an administrative proceeding being conducted by a federal agency, when the government is a party to a judicial or administrative proceeding;
5. To the Department of Justice, or in a proceeding before a court, adjudicative body, or other administrative body before which the agency is authorized to appear, when (a) The agency, or any component thereof; or (b) Any employee of the agency in his or her official capacity; or (c) Any employee of the agency in his or her individual capacity where the Department of Justice or the agency has agreed to represent the employee; or (d) The United States, when the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice or the agency is deemed by the agency to be relevant and necessary to the litigation, provided, however, that in each case it has been determined that the disclosure is compatible with the purpose for which the records were collected;
6. To the National Archives and Records Administration in records management inspections and its role as archivist;
7. To the agency maintaining the records or by the office to locate individuals for personnel research or survey response or in producing summary descriptive statistics and analytical studies in support of the function for which the records are collected and maintained, or for related workforce studies;
8. To the Merit Systems Protection Board or the Office of the Special Counsel in connection with appeals, special studies of the civil service and other merit systems, review of Office rules and rules and regulations, investigations of alleged or possible prohibited personnel practices, and such other functions; e.g., as prescribed in 5 U.S.C. chapter 12, or as may be authorized by law;
9. To the Equal Employment Opportunity Commission when requested in connection with investigations into alleged or possible discrimination practices in the federal sector, examination of federal affirmative employment programs, compliance by federal agencies with the Uniform Guidelines or Employee Selection Procedures, or other functions vested in the commission;
10. To the Federal Labor Relations Authority or its general counsel when requested in connection with investigations of allegations of unfair labor practices or matters before the Federal Service Impasses Panel;
11. In response to a request for discovery or for an appearance of a witness, information that is relevant to the subject matter involved in a pending judicial or administrative proceeding;
12. To federal, state, local, and professional licensing boards, Boards of Medical Examiners, or to the Federation of State Medical Boards or a similar non-government entity which maintains records concerning the issuance, retention, or revocation of licenses, certifications, or registration necessary to practice an occupation, profession, or specialty, in order to obtain information relevant to an agency decision concerning the hiring, retention, or termination of an employee or to inform a Federal agency or licensing board or the appropriate non-government entity about the health care practice of a terminated, resigned or retired health care employee whose professional health care activity so significantly failed to conform to generally accepted standards of professional medical practice as to raise reasonable concern for the health and safety of patients in the private sector or from another Federal agency;
13. To contractors, grantees or volunteers performing or working on a contract, service, grant, cooperative agreement or job for the federal government.
If You Send Us An Email Or A Forms Request
If you choose to provide DLA with personal information, via a direct email or by submitting an online form request, DLA will only use that information to determine an appropriate response. DLA will treat emails and forms requests the same way we treat letters sent to the agency, but we do not collect personal information for any purpose other than to respond to communications. DLA collects personally identifiable information (name, email address, phone number, or other unique identifiers) only if specifically and knowingly provided by you. DLA will only share the information you give us as specified or as required by law. Moreover, DLA will not create individual profiles with the information you provide or give it to any private organizations as a part of an email or form submitted communication. DLA does not collect information for commercial marketing. DLA will not disclose, give, sell, or transfer any personal information about visitors to our websites, unless required by law enforcement or by statute.
Links to Other Sites
The DLA website has links to other organizations' websites when we have a good business reason to do so. This does not constitute an endorsement of their policies or products. Once you link to another site, you are subject to the privacy policy of the new site.
Site Security
DLA ensures that our website remains available to all users by using a government computer system that employs software programs to monitor network traffic to identify unauthorized attempts to upload or change information, or otherwise cause damage.
